NBCUniversal’s Ad Sales Creative Group is an industry-leading, award-winning team that develops groundbreaking creative campaigns and premium marketing experiences for the world’s most influential brands. We partner closely with advertisers to deliver custom, multi-platform solutions that leverage the power of NBCUniversal’s iconic content, talent, and audiences across linear, digital, and streaming platforms.

We are entrepreneurial, fast-moving, and deeply collaborative. Our work sits at the intersection of strategy, creativity, and execution - and we pride ourselves on delivering high-impact work that is both creatively bold and operationally sound.

We are seeking a Coordinator to support the Operations, Production, and Project Management leadership team. This role is primarily an administrative and operational support position, critical to keeping projects, communications, and workflows running smoothly across a fast-paced creative organization. Reporting to the Vice President, Production Operations, you will have  meaningful exposure to large-scale client initiatives, internal strategic projects, and marquee events.

This is an ideal role for someone highly organized, proactive, and eager to learn how a complex media organization operates, while building a strong foundation in project management and creative operations.

Key Responsibilities

• Provide day-to-day administrative and operational support to the VP, Production Operations including scheduling and calendar management.
• Serve as a central hub for communication, helping disseminate information, meeting notes, and next steps across multiple working teams to help ensure projects and teams stay organized, informed, and on track.
• Support senior leaders and project teams by managing calendars, coordinating meetings, responding quickly to scheduling needs, and preparing materials for presentations and internal reviews.
• Create, assemble, and maintain decks and documents used to communicate creative development, project status, and strategic updates to stakeholders, including senior executives.
• Track project status, timelines, and milestones for assigned projects, and be prepared to communicate updates clearly and accurately.
• Manage the intake, organization, and distribution of materials and creative assets, both incoming and outgoing.
• Synthesize large volumes of information into clear summaries, action items, and next steps.
• Assist with ideation, organization, and execution of assigned client and internal projects, ranging from small creative requests to large-scale event support.