Personal Assistant at Playtika

Position Overview:
The Personal Assistant (PA) is crucial in supporting high-level executives at Playtika by managing various administrative tasks and ensuring their day-to-day operations run smoothly.
The PA will work within a team of 3, assisting 2-3 senior managers, coordinating off-site events, and handling budget management.

Working Hours:

• Standard working hours are from 9:30 AM to 5:30 PM, Sunday to Thursday.

Key Responsibilities

1. Administrative Support:
   • Provide administrative assistance, managing executives' calendars, including scheduling meetings and appointments.
   • Receive guests and prepare for meetings by organizing refreshments, including making coffee and ordering lunch or snacks for participants.
2. Travel Support:
   • Coordinate work-related and personal travel arrangements, including transportation, hotel bookings, and attraction bookings.
   • Open a Travel Authorization System (TAS) for each trip to ensure proper documentation and approval.
   • Schedule meetings and manage all logistical needs to ensure efficient travel experiences.
   • Support executives with their requirements during business and personal trips.
3. Communication and Liaison:
   • Serve as the primary point of contact for internal and external communications on behalf of senior managers.
   • Handle confidential information with discretion and professionalism.
   • Foster positive relationships with executives, team members, and external partners.
4. Personal Life Management:
   • Assist executives in managing their personal lives by tracking all aspects such as vehicle maintenance, medical appointments, and family communication.
   • Organize important dates like birthdays and anniversaries to ensure timely acknowledgments.
   • Streamline all facets of the executive’s personal life to help them save time and reduce stress
5. Supplier Management:
   • Open purchase orders for suppliers promptly as needed for services like organizational consulting.
   • Manage payments to suppliers to ensure timely and accurate processing.
   • Oversee relationships with various suppliers to maintain ongoing operational efficiency and support.
6. Team Collaboration:
   • Work harmoniously with team members by fostering a supportive and positive work environment. Each team member should look out for one another and ensure effective communication and backup at all times.
   • Provide notice in advance if leaving early.
   • Maintain awareness of the executive's responsibilities and ensure updates are made according to established procedures
     
     
     High-level English – spoken, written, and reading 
   • Strong ability to distinguish between what's essential and what's not, with a system-wide understanding and context awareness
   • Genuine desire to support and help – being a key figure who provides peace of mind to executives
   • High level of discretion, judgment, and reliability in handling sensitive information
   • Excellent organizational and time management skills, including task prioritization under pressure
   • Outstanding interpersonal skills, service-oriented, and clear communicator
   • Team player mentality – cooperative, communicative, and reliable
   • Full proficiency in Microsoft Office tools and calendar/email systems
   • Proactive mindset – anticipate needs before they arise
   • Flexibility and availability for occasional communication outside regular working hours, especially during high-demand periods or business travel