Do you want to work in the exciting world of motorsports, supporting high profile partner brands in their guest management programmes? If so, read on…..

We are thrilled to be looking for an enthusiastic and highly motivated Senior Account Executive to assist in the development and execution of guest programmes across our motorsport portfolio. The role requires experience of in-person event operations, account management, and building strong client and rights holder relationships.  This role will be responsible for supporting the delivery of marketing activation and guest programmes across different motorsports partners and series.   

You will be Responsible for:

Supporting the account team in management and administration of a cross-section of motorsport clients programmes, with a focus on supplier and asset management, guest programme planning and management, and on-site support as required throughout the year.

• Account administration including ownership of status documents, client reporting, programme logistics management
• Supporting the creation and distribution of guest communications, collateral and gifting
• Supporting the creation of client internal market communications, partnership toolkits and partnership assets
• Support the management, reporting and approval of client asset inventory such as ticketing, merchandise, talent appearances, show cars, marketing communications
• Research and management of suppliers, from branding to accommodation and transport, vendor tracking support and ensuring all suppliers fall within our company and clients T&C’s.
• Support with compliance process and associated admin, such as risk assessments, GDPR process, insurances and contingency planning.
• Management of guest information, logistics & reports including rooming lists, guest lists, guest itineraries, food and beverage lists
• Onboarding with the administrative running of guest management systems including handling guest information updates and communicating internally and to client as required (Transportation, Hotel, F&B, Tickets, etc.)
• Support the planning and simultaneous management of multiple global hospitality programmes, both remotely and on-site. On-site event delivery including guest liaison, supplier management and team support, both trackside or away from track.
• Post event reporting admin support
• Turning your hand to support the team deliver whichever motorsport event is coming up, doing it with a smile and learning on the way!
• Support and delivery of wider client partnership activations

This could be your next right move if:

• You pay attention to the details and anything worth doing is worth doing right every single time. You stay focused and nothing gets missed.
• You think on your feet and use your initiative. You like learning new things and can quickly adapt when things change
• You communicate clearly. You can write well, you speak in an engaging way and can explain your thoughts and ideas succinctly
• You’re a natural at building rapport with just about anyone at any level in an organisation.
• You enjoy solving problems and finding creative solutions to difficult challenges.
• You have the ability to collaborate across disciplines, departments and client’s additional agency partners.
• You like helping other people succeed. You enjoy teaching other people something and are a real team player.
• You are patient, level headed and cool under pressure.
• You enjoy travel as part of your work
• You have a passion for delivering live events

You will also need to have:

• A degree qualification or equivalent
• High level Power Point Skills, Excel and Outlook and a confidence to present internally and externally
• Great attention to detail and ability to pull together client facing documents quickly and accurately
• Not essential but will help if you have an interest in motorsport
• A valid passport and willingness to travel internationally during race season when required, inclusive of weekends.  

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to colour colour, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or any other basis prohibited by law.