We’re looking for a highly organised and people-oriented Office & Travel Manager to lead daily operations in our London office while also supporting global business travel needs.

This is a full-time, on-site role requiring office presence Monday to Friday.

Your Experience

Must have: 

• 1+ year of experience as an Office Manager;
• Fluent English (spoken and written);
• Strong interpersonal and communication skills with a positive, can-do attitude;
• Excellent organisational, time-management, and multitasking abilities;
• Comfortable working with documentation and vendor coordination;
• Proficient in Google Workspace, Slack, and Excel;
• Calm under pressure and confident in solving unexpected problems;
• Culturally sensitive with experience in multinational environments.

Nice to have:

• Experience with corporate travel coordination or tools (e.g., TravelPerk, Concur);
• Familiarity with visa and immigration processes (UK, Schengen, US, etc.);
• Interest in office culture, event planning, or branding the workspace.

What you'll be doing

Office Management (Core Focus):

• Manage all aspects of day-to-day office operations, including supplies, snacks, lunches, deliveries, and workspace setup;
• Ensure proper office maintenance – keeping equipment, furniture, and facilities in good condition;
• Maintain clean and well-stocked kitchen and common areas;
• Build and manage relationships with vendors and service providers;
• Organise deliveries and equipment shipments for remote team members;
• Act as a liaison for health & safety and ensure the office meets UK compliance standards;
• Support the IT team with minor onsite equipment needs;
• Oversee swag inventory and manage distribution to employees;
• Assist with onboarding and offboarding processes, including preparing welcome kits;
• Foster a warm and welcoming office atmosphere aligned with our global values;
• Help coordinate team-building activities and internal events tailored to local cultural norms;
• Partner with People & Culture to support employee wellbeing initiatives;
• Perform other ad-hoc tasks as needed to keep the office running smoothly.

Travel Support (Light Scope):

• Assist with planning and coordinating international business travel for employees (using travel platform  TravelPerk);
• Assist employees with visa support (EU, US, UK);
• Advise on travel logistics, required documents, insurance, and safety protocols;
• Ensure compliance with travel policies and support cost-effective solutions.

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