About the Role:

1. Office Management & Facilities Oversight

• Lead day-to-day office operations, ensuring a professional, efficient, and well-maintained workplace.
• Coordinate with building management and vendors on repairs, cleaning, and facility upgrades.
• Manage space planning and future expansion requirements.
• Administer access card issuance, visitor controls, and front desk operations.
• Collaborate with global security teams on physical security policies and emergency procedures.

2. Employee Engagement & Workplace Culture

• Design and execute staff welfare initiatives, employee engagement programs, and regional cultural events.
• Ensure inclusivity and cultural relevance in event planning and internal communications.
• Support onboarding experiences and promote a positive workplace environment.

3. Vendor & Procurement Management

• Oversee all local procurement processes, including vendor sourcing, contract negotiations, and cost control.
• Manage office inventory, assets, and non-laptop equipment, ensuring accurate record-keeping.
• Support audit readiness and ensure compliance with procurement and financial policies.

4. Budget Management & Data Analysis

• Monitor budgets for office operations, staff events, and admin-related expenses.
• Provide regular reporting, cost analysis, and recommendations for efficiency improvements.
• Able to work with local/regional finance, generate operation data to provide analysis reports for decision making and support charge-back models.

5. Project Management & Office Upgrades

• Lead or support fit-out projects, renovation efforts, and relocations.
• Work closely with vendors, designers, and internal stakeholders to ensure project timelines, quality, and branding alignment.

6. Cross-Functional & Regional Business Support

• Act as a liaison between Admin, HR, IT, and Finance teams to ensure smooth cross-functional operations.
• Provide admin support to nearby regional offices as required, ensuring alignment with company standards.
• Familiar with travel management; experience with third-party travel booking is a plus.

Qualifications:

• 5+ years of experience in office administration or facility management, ideally in a regional or multi-entity setup.
• Demonstrated success in vendor negotiation,event planning & execution, asset management, and employee engagement.
• Strong financial acumen for budgeting, tracking, and cost optimization, solid experience in reporting and data analysis.
• Fluent in English (written and spoken), another language is a plus.
• Proficiency in office tools and platforms, bonus if skilled in visual content (photography/video editing/newsletter creation).
• Familiarity with UAE labor laws, commercial leasing, and operational compliance is highly desirable.

Key Attributes:

• Proactive & Dependable: Able to anticipate needs and follow through with minimal supervision.
• Culturally Attuned: Understands regional differences and ensures culturally sensitive engagement.
• People-Oriented: Strong interpersonal skills with the ability to support and influence teams across functions.
• Organized & Analytical: Capable of balancing multiple priorities while maintaining strong attention to detail.

Why Join Us?