Senior Coordinator, Hospitality at Excel Sports Management

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Charlotte, North Carolina, United States

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.

Excel Sports Management is an Equal Opportunity Employer (EOE).

Position Summary:

Excel Sports Management is seeking an experienced coordinator to support our current Hospitality clients. This person is passionate about events, creative ideation, developing concepts, and executing with excellence. This person is willing to roll their sleeves up to handle all tasks whether big/small or exciting/mundane. This person is coachable, willing to learn, flexible, and have a multi-faceted skillset. We expect the ideal candidate to be someone who is a self-starter and team player. This role will be based in Charlotte, North Carolina.

Responsibilities:

Support the day-to-day management of key clients’ hosting initiatives including strategy development, providing end-to-end hospitality solutions and event management
Build and maintain positive client relationships that result in increased reliance upon Excel which lead to increased scope and revenue to the agency
Interact daily with clients and all appropriate agencies/properties to support hospitality initiatives
Develop ideas for engaging event branding, collateral, and on-site materials
Create planning tracking tools and on-site materials: rooming lists, confirmation documents, food and beverage schedule, transportation manifest, etc.
Support event portfolio analysis, identifying relevant opportunities that support strategic recommendations for the clients
Manage the client-vendor relationships ensure that all deliverables are executed to the clients standards
Create event briefs, recaps, event itineraries and staff plans
Prepare for client status calls including scheduling and preparing agendas or status documents
Provide on-site support of hospitality events
Support event ROI/measurement processes from initial event development to post event reporting
Provide budget management oversight including building and reconcile of budgets, along with providing client budget updates along each step of the process
Understand the businesses and industries of our clients and focus on creating the best opportunities for the brand and our business
Provide account leadership and support of the junior staff
All other duties as assigned

Qualifications:

Bachelor’s degree required
2 to 4 years of relevant experience planning and executing high-level corporate events, experience working with clients in the financial services industry a plus
Experience working with a variety of vendor types: hotel, transportation, catering, production, etc.
Experience managing day-to-day relationships with clients, agencies, and vendors

Knowledge, Skills & Abilities:

Comprehends and respects budgets, budget management and planning experience a plus
Ability to think strategically and creatively
Ability to problem-solve independently and in groups
Excellent time management, written and oral communication skills
Exceptional interpersonal and client services skills
Excellent technical/computer skills and presentation know-how
Ability to multitask effectively in fast-paced environments
Goal-oriented and results-driven
Maintains composure under pressure
Ability to interface with colleagues, senior executives, talent, and clients effectively and personably, recognizing the need to adjust communication style according to the audience
Proactive and productive, recognizing opportunity and implementing procedures to achieve better job efficiencies
Strives to increase industry knowledge, able to self-educate to be ahead of the curve
Values truth, openness, and pursues excellence
Has a strong sense of ownership – ensures goals are met and high-level standards are upheld
Has uncompromised ethics, integrity and discretion with company and client information
Engages in internal activities (team building, events, off-sites, etc.) and embraces internal culture
Ability to travel frequently and work nights, weekends, and holidays

The pay range for this position is $62,500 - $70,000 per year. This position is also eligible for benefits and discretionary bonus.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This position is not eligible for sponsorship.

Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.

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